MINUTES
The Village of Evendale
Regular Council Meeting
May 14th, 2013
The Village of Evendale Regular Council Meeting was called to order by Mayor Don Apking at 7:00pm.
Roll call- The following council members were present: Mayor Don Apking, Mr. Stiney Vonderhaar, Mr. John Ranz, Jr., Mr. Jeff Albrinck, Mr. Doug Lohmeier, and Mr. Chris Schaefer. Also present: Police Chief Niel Korte; Fire Chief, Mike Hauck; Village Solicitor, Tim Burke, Assistant to the Mayor, Jack Cameron, Recreation Director Dave Nichols and CFO Cynthia Caracci.
The Mayor presented Ord. #13-17 ORDINANCE APPOINTING ANDREW AHLERT AS FIRE FIGHTER/PARAMEDIC FOR THE VILLAGE OF EVENDALE AND DECLARING AN EMERGENCY. A motion to read ORD. #13-17 by title only was made by Mr.
Vonderhaar, seconded by Mr. Schaefer and unanimously approved on roll call. A motion to suspend the second and third readings of ORD. #13-17 was made by Mr. Ranz, seconded by Mr. Lohmeier and unanimously approved on roll call. A motion to agree to the emergency section is made by Mr. Vonderhaar, seconded by Mr. Schaefer and unanimously approved on roll call. A motion to adopt ORD. #13-17 was made by Ms. Hartman, seconded by Mr. Schaefer and unanimously approved on roll call. Mayor Apking declared ORD. #13-17 adopted as an emergency. An introduction of family members and friends was made along with pinning ceremony.
Mayor Apking presented the consent calendar. The motion to accept the consent calendar was made by Mr. Schaefer, seconded by Mr. Albrinck and unanimously approved.
Committee Reports:
Police, Fire, Recreation Council Committee:
A few ordinances are on the agenda for the evening- seasonal hires, a clerk position in Police Department and replacement hire for Recreation Department.
Finance, Administration, Service, Engineering and GHF Committee:
Village of Evendale had the best month collecting over 2.1M in earning revenue. Currently the YTD surplus is $1.5 M. There was discussion on TIF financing. The health insurance is coming up for renewal in the next few months.
Mayor Apking has asked that people would not let their garbage cans sitting in front of their house. If you residents have a dead ash tree that is hanging over the road, the resident is responsible for the trees.
Colleen Jacobs is leaving for as the interpreter for the Village. A thank you gift was presented.
Presentation of Ordinances and Resolutions:
The Mayor presented ORD. #13-18 ORDINANCE AUTHORIZING MAYOR TO HIRE SEASONAL EMPLOYEES AND SETTING PAY RATES AND DECLARING AN EMERGENCY. Mr. Lohmeier recused himself from the vote.
A motion to read ORD. #13-18 by title only was made by Mr. Vonderhaar, seconded by Mr. Albrinck and unanimously approved on roll call. A motion to suspend the second and third readings of ORD. #13-18 was made by Ms. Hartman, seconded by Mr. Albrinck and unanimously approved on roll call. A motion to agree to the emergency section is made by Mr. Vonderhaar, seconded by Ms. Hartman and unanimously approved on roll call. A motion to adopt ORD. #13-18 was made by Mr. Ranz, seconded by Mr. Albrinck and unanimously approved on roll call. Mayor Apking declared ORD. #13-18 adopted as an emergency.
The Mayor presented ORD. #13-19 ORDINANCE AUTHORIZING MAYOR TO ENTER INTO CONTRACT WITH THE LOWEST AND BEST BIDDER FOR THE 2013 STREET IMPROVEMENT PROJECT AND DECLARING AN EMERGENCY. Discussion: Mr. Jeffers stated the council needs to decide to accept or reject sidewalks along Wyscarver. The current ordinance has the sidewalks included. The bids for the work came in higher than budgeted so additional appropriations will need to be made of $120,000. The residents for Wyscarver were notified by letter and a meeting was held. Only one couple showed up that lived on the street. There was no response from the other residents living on Wyscarver. A motion to read ORD. #13-19 by title only was made by Mr. Vonderhaar, seconded by Mr. Albrinck and unanimously approved on roll call. A motion to suspend the second and third readings of ORD. #13-19 was made by Mr. Schaefer, seconded by Mr. Albrinck and unanimously approved on roll call. A motion to amend the ordinance to add
$120,000 to Section 3 was made by Mr. Schaefer, seconded by Mr. Vonderhaar and unanimously approved. A motion to agree to the emergency section is made by Ms. Hartman, seconded by Mr. Albrinck and unanimously approved on roll call. A motion to adopt ORD. #13-19 was made by Mr. Schaefer, seconded by Mr. Albrinck and unanimously approved on roll call. Mayor Apking declared ORD. #13-19 adopted as an emergency.
The Mayor presented ORD. #13-20 ORDINANCE ESTALISHING THE POSITION OF POLICE DEPARTMENT ADMINISTRATIVE CLERICAL CURRENTLY OCCUPIED BY LYNNE THOMAS AS FULL-TIME AND DECLARING AN EMERGENCY. A motion to read ORD. #13-20 by title only was made by Ms. Hartman, seconded by Mr. Vonderhaar and unanimously approved on roll call. A motion to suspend the second and third readings of ORD. #13-20 was made by Mr. Vonderhaar, seconded by Ms. Hartman and unanimously approved on roll call. A motion to agree to the emergency section is made by Mr. Schaefer, seconded by Ms. Hartman and unanimously approved on roll call. A motion to adopt ORD. #13-20 was made by Mr. Lohmeier, seconded by Mr. Albrinck and unanimously approved on roll call. Mayor Apking declared ORD. #13-20 adopted as an emergency.
The Mayor presented ORD. #13-21 ORDINANCE AUTHORIZING THE MAYOR TO EXECUTE AN AGREEMENT WITH THE EVENDALE COMMUNITY IMPROVEMENT CORPORATION FOR THE PURPOSE OF ENCOURAGING THE ECONOMIC DEVELOPMENT OF THE VILLAGE OF EVENDALE BY MAKING AVAILABLE FOR SALE CERTAIN VILLAGE OWNED PROPERTIES AND DECLARING AN EMERGENCY.
Discussion: Mr. Vonderhaar would like some of the addresses corrected on the Exhibit. The addresses will be corrected by Mr. Cameron. Mr. Lohmeier would like the word lease taken out of the agreement. Mr. Lohmeier would like to see more professional regarding the “Fair Market Value” of the properties. Mr. Schaefer stated the comparables for the values is determined by what is going to be developed on the lot. Mr. Albrinck does not want to get locked into an appraised value. The committee decides to let the CIC bring in whom they deem appropriate. The ordinance will be amended from “may obtain” to “shall obtain” advice of real estate advisors. Mr. Lohmeier would like #15 to be written reports. Council decided to not change this language because at times
there will be verbal reports. There is a motion to remove the wording “lease” and “leasing” throughout the agreement and to change Section 4 to “shall obtain” was made my Mr. Lohmeier, seconded by Ms. Hartman and unanimously approved.
A motion to read ORD. #13-21, as corrected, by title only was made by Ms. Hartman, seconded by Mr. Vonderhaar and unanimously approved on roll call. A motion to suspend the second and third readings of ORD. #13-21 was made by Mr. Albrinck, seconded by
Mr. Vonderhaar and unanimously approved on roll call. A motion to agree to the emergency section is made by Mr. Schaefer, seconded by Ms. Hartman and unanimously approved on roll call. A motion to adopt ORD. #13-21 was made by Mr. Lohmeier, seconded by Mr. Schaefer and unanimously approved on roll call. Mayor Apking declared ORD. #13-21, as corrected, adopted as an emergency.
The Mayor presented ORD. # 13-22 ORDINANCE AUTHORIZING MAYOR TO HIRE PART-TIME EMPLOYEE AND SETTING PAY RATES AND DECLARING AN EMERGENCY. A motion to read ORD. # 13-22 by title only was made by Mr. Vonderhaar, seconded by Mr. Albrinck and unanimously approved on roll call. A motion to suspend the second and third readings of ORD. #
13-22 was made by Mr. Lohmeier, seconded by Ms. Hartman and unanimously approved on roll call. A motion to agree to the emergency section is made by Mr. Albrinck, seconded by Mr. Schaefer and unanimously approved on roll call. A motion to adopt ORD. # 13-22 was made by Mr. Albrinck, seconded by Mr. Schaefer and unanimously approved on roll call. Mayor Apking declared ORD. # 13-22 adopted as an emergency.
Other business:
Mr. Vonderhaar, Mr. Cameron and Ms. Vaske went to Columbus to oppose HB5. The Village’s is sponsoring a shred day on May 18th. TLC would like to extend the lease to end of the year. Closing could happen as early as the end of the month. The owner wants to relocate his business and not operate a retail operation. The owner may also take the greenhouse. It was decided to offer the greenhouse to the Gorman Farm since the Village owns it.
Clean up day is Saturday May 18 for Griffin Nature Preserve.
Mr. Phil Schneider, resident, addressed council regarding the property that the Village has purchased. He would like to know the purpose of two more pieces of property. Ms Hartman stated these property were purchased so the Village could have control of the property. Mr. Schaefer said the house property can be combined with TLC and the mound the house sits on can be removed. There is not been much effort by the Village to market existing owned property until the new zone code was put in place. Mr. Schneider does not think the property is attractive for development and would not of supported purchasing it. Why did the Village pay over appraised price? The Mayor said the Village has paid over the appraised value in the past for property.
Mr. Schneider also addressed council regarding the potential of lower the earning tax rates. The yearend surplus continues to grow. He would like to know when council will take a look at cutting back the tax. The Mayor is not in favor of cutting the earnings take. Ms. Hartman would like to take a look at the earning tax at the end of year. Mr. Ranz stated the earning tax budget is $11.9M and the Village is tracking to be over 14M. The Village is no longer receiving income off of investments and there is the unknown on what can happen on HB5. Mr. Schaefer stated looking at discussing a tax holiday for one year.
Renovations to the shelter house will be October- November, 2013. The bidding process will take place after the next committee meeting. It may be a July or August ordinance. Mayor Apking would like Council to consider adding an additional shelter house in Baxter Park that is available in the summer. Mr. Ranz would like to senior center because over 40% of the Village is over 55.
A motion to adjourn was made by Mr. Vonderhaar and seconded by Mr. Albrinck and unanimously approved on roll call. Meeting was adjourned at 8:00pm.
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